JOB SEARCH / JAN. 25, 2016
version 8, draft 8

Mastering The Art Of Thank You Letters

Job interviews can be so tiresome, can’t they? You need to diligently prepare beforehand and you need to be extremely attentive during the interview itself. You need to impress the employer with your knowledge, skills, eloquence and manners. It’s just too much hard work, so even if an interview didn’t go exactly as planned, we often feel a sense of relief after it.

See Also: How Interviewers Judge You During a Job Interview

And while you are allowed your moment of relief, it should be just that: a moment, because the job seeking game is a never-ending process of making yourself stand out, and it certainly does not finish after the interview.

Most serious employers expect a thank you letter, and even if they are the sort that wouldn’t normally expect it if the other candidates send a thank you note, then they are certain to expect it from you as well. Even if the interview went really well, and the hiring manager was impressed by you, if you don’t send a thank you letter and someone else does, you’ll seem as lacking in enthusiasm which might cost you the job.

I don’t want to stress you or anything, but you need to be aware that building a professional relationship takes time and hard work, and at times we need to do things we might not be totally inclined to do. So even if you feel that there’s no need to send a thank you letter, you really should. The tips below will help you master the art of thank you letters which are sure to impress any hiring managers that might cross your path.

1. Talk to Someone First

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After the interview go home and discuss it with your partner, your mum, or any friend or family member you trust. Tell them everything in detail: every question asked and every answer provided. Your listener should be able to tell you objectively how the interview really went, so if you are really bummed out because you think the interview didn’t go that well, but the person you are talking to thinks the interview went well, take their word for it. The same goes if you’ve come home thinking you got the job in the bag; if your listener tells you otherwise, they might be right.

The reason you need to do this is that you’ll get a more realistic perspective on the interview and you’ll be able to take note of anything that didn’t go so well during the interview. You can then address these issues in your thank-you letter.

2. When to Send It

If you are excited about the interview and you feel like contacting the hiring manager the same day, send them the thank you letter just a few hours after the interview. However, it’s advisable that you wait till the next morning to send them your thank you letter. Don’t wait longer than that since the hiring manager might forget who you are, especially if they have interviewed many candidates.

3. Remind Them of Who You Are

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Hiring managers interview tons of people so it’s important to remind them of who you are, and that doesn’t mean that you should just tell them your name. Remind them of something specific you talked about. For example, if they told you about a new product the company’s about to launch and you discussed marketing strategies, remind them of that. Explain how you enjoyed your discussion on such and such and that you are looking forward to learning more or discussing it further.

4. Address Any Dark Spots

If you lack a qualification, don’t be afraid to address that. Let them know that you have a strategy already planned out. For example, if it’s a certificate you’re lacking, let them know that you’ve already looked up courses that you can attend in order to get the certificate.

5. Tell Them Anything You Didn’t Get a Chance to Tell Them in the Interview


While we usually have an idea of what we’d like to discuss with the hiring manager, the conversation often leaves the beaten path, leaving you with little time to discuss all of your qualifications. If you feel that there’s some important qualification you need to highlight and which you didn’t get the opportunity to do during the interview, you can discuss it in the thank-you letter.

See Also: Top 10 Job Interview Questions and Answers

Thank you letters are important as they can let the hiring manager know how much you appreciated the opportunity, while you also get the chance to remind them of who you are professionally.

What do you think is important to include in thank you letters? Let us know in the comment section below.

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