HUMAN RESOURCES / JUL. 18, 2013
version 2, draft 2

How to Perform a Smart Employee Evaluation

Companies from across the globe who adopt best practices to manage employees allocate the time to efficiently evaluate employees. This provides employers with an opportunity to provide feedback to the employee, whether it is positive or negative, acknowledging their hard work and appreciating their dedication. Furthermore, employees are able to freely express themselves with regards to issues in the workplace. It enables workers to offer feedback to their employer in the form of criticism or praise, whichever is appropriate.

The following is an outline on how you can conduct an efficient and useful employee evaluation in which both parties involved are satisfied:

#1 Indicate the Purpose of the Employee Evaluation

Employee evaluations tend to take place at the end of the year as a result of which many employees confuse employee evaluations with salary increases. It is advised to make the purpose of the employee evaluation clear to the individuals to ensure there are no disappointments or expectations from the meeting. The employee appraisal should act as what it is, an over of the employee’s performance and their feedback to the employer. It should not be a meeting to discuss number – that is a meeting in itself!

#2 Don’t Beat Around the Bush

Many managers feel awkward or uncomfortable providing employee’s feedback one on one, especially if it is addressing a certain issue that may cause ill feeling. It is important to be honest and address all issues pertaining with regards to the employee, ensuring that they are briefed on proper procedures that should be followed in the workplace. Be honest and offer your employee with feedback about their behavior or persistent issues.

#3 Have Room for Discussion

As there are a number of employees that need to be reviewed, managers often rush the procedure and overlook employees who had something important to discuss. It is advised to put your pen down during the meeting with your employee and ask open ended questions to provide an opportunity for discussion. This small gesture indicates a manager who listens and is a good leader – one that understands the value of each individual employee.

#4 Turn the Table

Smart employee evaluations are those where the employer gives their employee the opportunity to take charge of the meeting. Asking questions such as “What can I do as your Manager to help you learn new skills”, is a great opener to give the employee the lead into taking charge. It is likely that turning the tables will enhance the employee’s confidence and self esteem, enabling them to provide you with valuable feedback with regards to your performance as a manager.

#5 Be Prepared

Employers have the responsibility to do their homework and learn about the employee’s duties before they conduct the employee evaluation. Regardless of the employee’s position in your department, it is your responsibility to actively monitor their performance and be able to provide an honest and productive review. It is highly advised to outline a basic guideline the evaluation should follow and the key points that should be covered. By being prepared, you are able to ensure that you make the most of each employee evaluation. 

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