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Project Management Tips 101 - The Ultimate Keys to Success in Project Management.

Having worked for Focweb Technologies East Africa for about two years now on contractual basis, I’ve come to realize that modern day projects tend to be geeky, exceptionally technical and sometimes inevitably complicated. In this exclusive expose, I am going to show you key daily habits that make successful Project Managers stand out from the pack of mediocrity. So let’s get down to business, shall we?

Project management basically entails the establishment of direction, alignment of resources and motivation of the workforce to achieve desired goals. However, daily habits must be inculcated by the project manager to ensure guaranteed success of the project. Which habits are these?

1)Update on Project Delivery Framework – In this age of cyberspace, vast information flows across the globe in a matter of seconds. Major companies clamor to stay ahead of each other and it’s a bruising battle. An outstanding project manager is aware that change is a constant factor of life and thus daily revisits and revises his project framework based on prevalent global trends. The risk level involved in not updating the project delivery framework may mean staggering losses for the company.

2)Quality Management Assessment – The Project manager should formulate a daily project risk score with the aim of assessing the quality of work done for each project phase. First priority should be given to classification level one phases since they play a crucial role in the overall project development from the planning and implementation to the closeout.

3)Audit of Procurement and Deployment processes – Effective companies operate on strict budgets. It is therefore important for the project manager to monitor transactions that entail resource procurement to avoid the acquisition of substandard and overpriced goods and services which may lead to budget deficits and inevitable project failures.

4)Timely Phase Execution – Discipline in the prioritization and deployment of project phases is key here. Vetted project workers must also be credible and concise in their individual phase execution to ensure harmony of phase finalizations in daily tasks ahead.

5)Risk Assessment of Project Complexity – Not every project phase is smooth in its execution with particular emphasis on institutional experience in regards to foreign complexities. Thus, new complexities cannot be ignored. A daily risk assessment eases the burden of overall complexity by debunking examining risk levels for each phase in manageable bits and pieces.

6)Project Management Methodology Assessment – As the saying goes, don’t expect the different results when employing the same methodology repeatedly. Project phases with higher complexities call for more stringent management procedures. Also, notes should be compared with other related projects to assess ways of improving management methodology on different project phases.

7)Standardization of Project team – Different phase complexities call for a different set of skills. The project manager should ensure strict vetting procedure of project workers before each phase so as to consolidate project progress and thus eliminate possibility of project delay due to employee inefficiency.

8)Documentation Correspondence – Accountability is impossible without concrete evidence. The Archival value of procurement and deployment documents on each phase cannot be disputed since auditing, research and note comparison has been duly complied with. Emphasis should be on the official master copy in regards to the records retention schedule, with the duplicates being at the disposal of team members. Confidential documentation containing sensitive data should be carefully stored and managed in a secure organizational server.

9)Feedback on Project Constraints – The project manager should stay informed on hurdles faced by team members particularly in regards to emerging budget constraints, outdated technological applications and dynamic responsibility matrix.

10)Project Performance Configuration – Temporary endeavors require different execution paces as compared to progressive project executions which revolve around the entire project. Complexities may vary greatly and will thus call for varying project manager expectations in tune with realistic time frames and resource availability. Highly rated phases call for slower and carefully calculated project executions while project junctions should be executed in a swift manner.

In the end, the project manager needs an overall tracking system in form of an effective configuration management system that will aid in keeping these daily habits in check. This subsystem will be used in the administrative and technical surveillance of functional project phases thus verifying compliance and conformance to the authorized and documented project management plan.

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