In order to successfully manage a project, you need to mesh several different factors into one cohesive flowing plan that is implemented without any major issues. It is important to have a clear focus and stick to the plan while being able to handle any problems that may arise. This article will address several steps that you can take to successfully manage a project.
See also: 7 Must-Have Project Management Tools
1. Utilize Project Tracking Tools
Successfully managing a project begins by first understanding the project goals and the details you need to complete in order to achieve those goals. The basic details you need to work with are the budget, timeline, team dynamics, and project plan. Regarding goals, you can use an online project goal tracker like Goalscape to motivate your team to complete goals within deadlines. You can communicate visually with your team members and set “smart” priorities while tracking progress.
2. Maximize Team Members' Roles
You are only as successful as your weakest link. It is vital to maximize your team members’ roles. If you have placed someone who is introverted as the team captain, this person won’t be very successful in this role. This person would be better suited in a role where he or she can complete tasks on an individual basis. In order to manage a project smoothly, you need to be an effective leader. When you improve your leadership skills, you will be enabled to maximize your team members’ roles more effectively.
You can utilize the Dale Carnegie Team Leadership app which is a three-part series on developing leadership. The training on the app will help you to delegate more efficiently to make sure project tasks are completed properly. You will learn how to run meetings that accomplish tasks rather than waste time.
3. Implement the Management Plan
Implementing the project management plan is another vital step in successfully managing your project. Having a detailed plan that allows for possible risks and has contingency plans in place is important. You can use a web-based project management planner like Tom’s Planner to assist you with the planning and implementing stages. The system uses online Gantt chart software and is very user-friendly. You can easily create plans, collaborate with team members, and share the charts online.
4. Effectively Follow Up with the Team
Following up is as important as implementing the right project plan. You need to be able to follow up with your team members to ensure that they are not getting behind on deadlines or slowing the rest of the team progress down. Laura Stack is an expert in productivity and she has written an excellent article that you should read regarding how to follow up without being a pest. If you want to lead your team on to victory and successfully manage your project to completion, you need to be the most effective leader you can be. That encompasses being able to motivate without demoralizing. Showing restraint when tempted to over-reprimand and leading by example.
5. Reward Team Members' Achievements
Successfully managing a project includes rewarding your team members’ achievements when the project is completed. You want your team members to know that you appreciate their hard work and look forward to working with them on future projects. The Dale Carnegie Team Leadership app also can help you as a leader to cultivate your team members’ excitement and confidence level. This process is completed through awards and recognition. Additionally, the training on the app can assist you with effectively coaching team members for achieving positive results.
Successfully managing a project can be made easier by following the five basic steps as outlined in this article and utilizing the helpful online resources mentioned. What steps have you taken to successfully manage a project?