When your calendar is filled to the brim with important dates and meetings, your workload is sky high and your boss has just given you the responsibility making an incredible amount of tasks simply disappear into thin air, it can a little daunting to say the least.
In these situations it is imperative to keep a cool head and the best way to do so is by being organised. Obviously, keeping a well-oiled, neatly prioritised system is easier said than done because as we all know too well, there simply aren’t enough hours in the day!
There are many nifty workplace gadgets to help keep things in check, but I would like to focus on the some of the latest and most innovative software offerings - so, if you are feeling under pressure and need to get all of your affairs in order ASAP, here are a few organisational tools that might just lend a helping hand…
Remember the Milk
This nifty web based organisational reminder app was co-founded by two self-proclaimed ‘desperately unorganised’ people named Emily Boyd and Omar Kilani.
Tired of forgetting pretty much everything when their schedules mounted up (including the milk!), these two visionaries decided to take matters into their own hands and Remember the Milk was born.
Inspired by the accessible interface of Gmail, Remember the Milk not only helps you organise your tasks through its calendar, but allows you to sync your account with tablets, Android and iPhone mobile devices, meaning your reminders, calendar and task details are available anywhere, anytime.
The special feature of Remember the Milk is its integrated GPS tracker which allows you to see where your meetings, work related tasks and pesky lunchtime errands lie, making it incredibly quick and easy to logically map out routes for your day - something I personally find very handy!
Inspired by productivity consultant David Allen’s ‘Getting Things Done’ methodology, Vitalist is a user friendly tool which is particularly effective for freelancers or small business owners.
This easy to use piece of organisational software has been developed to help people achieve a healthy and productive work/life balance by mapping each and every commitment step by step. Using a blog like tagging system, Vitalist automatically updates specific items into set categories meaning you don’t have to constantly trawl through folders to find your notes and reminders, and it is becoming increasingly popular.
Vitalist doesn’t yet have a mobile app, however, its features are vastly improving all the time so it is safe to say it’s only be a matter of time before an iPhone or Android offering is released!
The ‘Now’ application is a recent addition to the technical artillery of the web giant commonly known as Google.
In addition to being able to pencil in important dates, meetings and reminders for your day, month or indeed, year, this very innovative technology taps into the Google search operating system of your Android or iOS device to analyse web-searching habits. It can actually make subtle suggestions on anything from breaking news relevant to your line of work, to where to take clients for a lunch meeting.
Much like Apple’s Siri, you can ask it questions and it will answer back in a human tone, making it less of a simple organisational tool and more of a personal assistant. Not only does it help you get your affairs in order, but it actually keeps you up to date with important information that you, the individual needs to know.
Although the tried and tested Microsoft Outlook really is great in the place of work, each of these clever pieces of software have pushed the organisational envelope by putting a unique spin on the basic digital calendar and really do serve to help decrease work related stress, which in turn increases productivity.
Whether you’re a student juggling a dissertation with part time work and social events or you’ve just entered the world of freelancing and need to get things off to the right start, good, solid organisational software is without a doubt going to help make life easier both in the short and long term…
So, try one of these out, see which one’s best for you and let me know what you think.