Career Testing
Career Testing
Career Testing
RECRUITMENT / AUG. 13, 2013
version 5, draft 5

Why Writing a Rejection Letter is Important

When advertising for a job it is important to complete the entire process correctly. Sending a candidate rejection letter is just part of the process – and will work positively towards ensuring that your company is well perceived by job seekers.

Though the process can be time consuming at first, it is also an incredibly worthwhile business strategy to adopt.

You should write a candidate rejection letter because...

#1 It builds good relations with candidates

Candidate rejection letters can be crafted in advance, so, once you have written the first one, you can use it as a foundation for future ones.

#2 You will establish yourself as a top employer

Candidates appreciate it when they receive a rejection letter. It sends out a positive impression of your company – one that builds relations and doesn’t burn bridges.

#3 It reduces repetitive applications

All too often you may find yourself receiving the same application over and over, but by sending a rejection letter, this is your opportunity to say to the candidate that the ball is in your court – you will contact them should an appropriate position arise in the future, so there is no need for them to apply repeatedly.

#4 What to include when writing a rejection letter

When writing your first rejection letter you will need to include generic aspects that can easily be adapted to the specific individual. Always address the letter to the specific applicant and reference the position they applied for.

Thank the individual for their time and inform them that they were not selected for the position.

Keep a positive and professional tone throughout. If you genuinely feel that the candidate was not appropriate for this specific job but may be more suitable for future vacancies, mention this. Request their permission to keep their resume on file, but only if you intend to use them in future.

Keep the letter friendly and respectful. Remember the purpose of a rejection letter is to build bridges with people and encourage them to think positively about your company.

Get our FREE eBook!
'6 Steps to Landing Your Next Job'

LEAVE A COMMENT

0 comments

 

RELATED ARTICLES

Writing a Candidate Rejection Letter
RECRUITMENT / JUL 17, 2013

As a recruiter or hiring manager you will undoubtedly receive countless CV applications, whether for an advertised position or in the case of an uninvited application. It...

How to Write a Candidate Rejection Letter
RECRUITMENT / JUL 22, 2013

A regrettable but nevertheless essential part of being a recruiter is writing the candidate rejection letter. It is completely dependent on the volume of responses you...

Why It Is Important to Hire the Right Person
RECRUITMENT / JUN 07, 2013

Hiring is a challenging task that takes time, effort and energy. Getting it right is even harder – particularly in today’s turbulent economic climate. In today’s vicious...

Sucker Punch
RECRUITMENT / DEC 09, 2015

Nobody likes to be the one to break things off, to have to do the ’Dear John’ letter, or make that call. It’s nothing personal. It’s just not working out for us. But...

How to Reject a Resume in Under 20 Seconds
RECRUITMENT / JUL 18, 2013

In tough economic climates, where companies have very tight hiring budgets and cannot afford to spend much time or resources on reviewing every job application that comes...

Get our FREE eBook!
'6 Steps to Landing Your Next Job'
G up arrow