When advertising for a job it is important to complete the entire process correctly. Sending a candidate rejection letter is just part of the process – and will work positively towards ensuring that your company is well perceived by job seekers.
Though the process can be time consuming at first, it is also an incredibly worthwhile business strategy to adopt.
You should write a candidate rejection letter because...
#1 It builds good relations with candidates
Candidate rejection letters can be crafted in advance, so, once you have written the first one, you can use it as a foundation for future ones.
#2 You will establish yourself as a top employer
Candidates appreciate it when they receive a rejection letter. It sends out a positive impression of your company – one that builds relations and doesnt burn bridges.
#3 It reduces repetitive applications
All too often you may find yourself receiving the same application over and over, but by sending a rejection letter, this is your opportunity to say to the candidate that the ball is in your court – you will contact them should an appropriate position arise in the future, so there is no need for them to apply repeatedly.
#4 What to include when writing a rejection letter
When writing your first rejection letter you will need to include generic aspects that can easily be adapted to the specific individual. Always address the letter to the specific applicant and reference the position they applied for.
Thank the individual for their time and inform them that they were not selected for the position.
Keep a positive and professional tone throughout. If you genuinely feel that the candidate was not appropriate for this specific job but may be more suitable for future vacancies, mention this. Request their permission to keep their resume on file, but only if you intend to use them in future.
Keep the letter friendly and respectful. Remember the purpose of a rejection letter is to build bridges with people and encourage them to think positively about your company.