It’s a long day at the office, and you are working on a new data analysis presentation, struggling to gather up all the information and present them in a very appealing way to attract new clients, with a deadline coming up. Suddenly, you get a notification that you have received an email from your boss, asking you for an update on another project. What is your first reaction? You stop everything, so you can respond to your boss’ email, even though it is not an urgent thing, right?
Well, if you answered yes to my question you belong to the majority of hard workers who want to do extremely well at their jobs. And even though you aren’t usually treated back the same way, you always treat your boss’ non-urgent requests with the urgency of a 911 call.
But are you sure this is a good thing? Here are a few reasons why you shouldn’t respond to your boss immediately.
Not Everything is Urgent
Even though he is your superior, it doesn’t mean that everything your boss is dealing with is extremely important. You are dealing with non-urgent things yourself, the same way your boss doesn’t always have urgent tasks. I know what you are thinking - he likes getting a rapid response to all matters, but think about it, will it make much of a difference if you respond right away, later on that day or the next day?
If you want to be on the safe side, you could just ask your boss if it is something urgent or when the deadline is. You could also add that the reason you are asking him is to properly prioritize your work.
Show Your Boss You Can Prioritize
All managers will greatly appreciate the fact that you can prioritize your work and don’t have to rely on them to tell them how and when to do their job. If you reply to your boss that you will get back to them as soon as you finish another important task that’s more time sensitive, you show that you are a serious employee that is organized and understands how the business works; getting the most important things done first.
You’re Hurting Your Own Work
Have you ever thought that you may be hurting your own work? For example, in the above scenario, if you stop working on that time-sensitive task to answer to your boss’ non-urgent request, you get completely out of the zone and in most cases have to restart certain parts of your project. Therefore, you end up wasting important time to answer something that never required an immediate response. By waiting to finish the important project you were working on, and then focusing on your boss’ request right away, you end up being very productive - not wasting time, finishing the task and entirely focusing on your boss’s demand.
We are not saying that you should ignore your boss’s requests but letting them know, with a quick reply, that you are on it (with an estimated time possibly) so that they can trust you to get things done the right way by putting the correct priorities in place.