Do you need to write a letter of intent? You might need to do so for school, for a job or for acquiring a client at work. No matter what reason, you should know the best ways to write a letter of intent so you can be successful in what you do. Letters of intent are used to apply for graduate school, law school, to apply for an internship, to earn promotions at work and much more.
Learn how to write your letter of intent by following along with the steps outlined below.
Find the Name and Address of Recipient
The first thing you need to do is determine who will be the actual recipient of the letter of intent. Find out his or her name and address. If you send the letter to the wrong person, it is likely that you will not be accepted into graduate school or offered an internship. You should never address a letter of intent with “To whom it may concern.” Instead, personalize the letter for the person whom you intend it for.
Introduce Yourself in the Opening Paragraph
In the opening paragraph of the letter of intent you need to introduce yourself. Create a mental picture of yourself because you do not have the advantage of being in person. The reader of the letter wants to know immediately who is writing to him or her. If you are writing the letter to a school, make sure you tell the reader what school you currently attend, what year you are academically and any other information you feel is necessary to include.
The next thing you must do is tell the reader why you have decided to write the letter of intent. Give them a reason for making contact and how you learned of the school, program or business opportunity.
Discuss Your Credentials
Now you can state your credentials in the letter of intent. You need to do this so the reader knows why you should be considered for the job, graduate school program or athletic program. You can do this in paragraph form or in a bulleted list. Do not lean on your degrees or certifications alone, however. Instead, talk about what makes you stand out from others in terms of your skills, abilities, and talents.
Discuss the Program
In the following paragraph, make it a point to mention some nice things about the school, company or athletic program. You can mention what attracted you to the program, but do not go over-the-top with flattery. Also, you can mention how your strengths match the strengths of the program.
Ask for a Response
The next thing you need to do is request a response from the reader. Express your desire for an interview with the reader and include all of your contact information so they have multiple methods to contact you.
Closing the Letter
You can now close your letter using the word sincerely and follow it with your name and your signature.
One of our final tips is that the letter of intent should be no more than one page in length, so make sure you get your point across concisely. Also, copy the letter so you can re-send it if lost in the mail.
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