Moving can be one of life’s most stressful events, but corporate relocation takes the headache to a whole new level. Whether it’s for expansion reasons or simply because you want a more prime piece of real estate, it’s often a necessary move and one that can have many pitfalls and traps. To help you avoid these challenges and steer clear of any big catastrophes, we’ve put together these five mistakes you need to look out for when relocating your company.
1. Not Hiring a Moving Company
While you might be thinking about taking the “wing-it” approach and doing everything by yourself, it’s not exactly the best idea. If every employee has to move their own things to the new office, maneuvering their desks down the stairs, you run the high risk of employee injury which can lead to being sued. Your safest bet is, therefore, hiring a commercial moving company and professional movers who know what they’re doing.
Make sure you approach different moving companies first and then compare moving estimates when shopping around for your professional movers. However, remember that the cheapest or best value deal might not ultimately be worth it, so it’s good practice to read the moving company’s reviews. Scams aren’t just limited to rip-off Louis Vuitton handbags and pyramid schemes, and you could stand to lose a lot of money if you don’t do enough research on the company you’re considering hiring for this difficult and stressful affair. Yelp, Google, and other online review sites will help you determine whether the company you’ve chosen is reputable or not, so make sure that you take full of advantage of these.
2. Moving Too Close to Your Move-Out Date
If certain TV shows and horror movies have taught us only one thing, it’s that nothing ever goes according to plan. A bus carrying a high school basketball team and cheerleaders could suffer a blowout in the middle of nowhere, for example, and they could become the targets of a demonic creature. Thankfully, however, this isn’t the Jeepers Creepers universe.
Anything could go wrong during a move, and it’s a good idea to prepare for everything that can. That being said, you should make sure you have plenty of time to move things from one place to another. Depending on the size of your business, a one-week window should allow you to move everything from computers and furniture to equipment and even employees, with plenty of time to spare.
One of the worst mistakes you can make when relocating your business is doing so at the very last minute. If you haven’t moved everything by your move-out date – or worse: if the new tenants arrive in the middle of your chaotic and rushed move – it’s safe to say you’ll be charged a substantial amount of money for not moving out by the time you were supposed to.
3. Moving During Bad Weather or Rush Hour
Like we mentioned earlier, anything can and will go wrong, and this especially true for weather and traffic.
Unless you’re Storm from the X-Men, it’s safe to say you won’t be able to control the weather. And bad weather can be your worst enemy on moving day. Rain, hailstones, and strong winds can damage furniture, equipment, and important documents, so it’s a good idea to put down tarps if it looks like it’s going to rain. Pay attention to weather forecasts and aim to move on a good day, and you can minimize risks by moving during the summer months instead of the cold, wet winter ones.
Meanwhile, most moving companies will charge you on an hourly basis, and this rate can skyrocket if you senselessly decide to move during rush hour. Say, for example, the agreed rate is $100 per hour; you could easily end up paying double, or worse, triple that amount. Therefore, it’s a good idea to carry out the moving process during business hours when there are fewer cars out on the roads.
Moreover, you should avoid moving during your company’s business season. Your priority should be to keep your business going during the moving process, so moving around your slower season could help you avoid a bigger hit to your bank account.
4. Not Insuring Your Valuables
We’ve said it once, we’ve said it twice, and we’ll say it again: anything can go wrong. There’s no way to predict what could possibly go wrong, from accidental damage of furniture during transit to rented storage units with your office equipment catching fire, so insurance is the next logical thing to arrange. After all, it can be a very costly affair if you don’t.
Most moving companies will offer insurance either as an included or additional service, but can also arrange insurance on your own. You should make it a point to read all the fine print and ensure you’re getting the right insurance for you, and don’t shy away from asking questions or clarification about things you don’t understand.
Insuring your valuables will give you peace of mind and you won’t have to worry as much in case something breaks or is lost. Meanwhile, you should aim to give extra special care to your most valuable items and have these moved to your new location first. Everything else, especially smaller items that you can move yourself like printers or laptops, can go last.
5. Not “Moving” Your Website
In all the haste and stress of moving a company, it can be quite easy to overlook even the most obvious of things, like “moving” your website. “Well, that’s silly”, you think. “How can you move a website? It’s not exactly mobile now, is it? You can’t just pick it up and move it somewhere else!” And that’s true, but what you can move is the company address you’ve listed on your website.
It might not seem like much of a priority, but it is extremely important that you change your online presence to represent your new offline location as soon as possible – and the sooner, the better.
For one, it’s crucial to your local SEO efforts. If you think that your offline location doesn’t affect your business’ online presence, you’ll be sorely mistaken. Your business should maintain a consistent presence across the World Wide Web on your website as well as your social media pages and external websites like Google and Yelp, and that’s because multiple listed addresses and phone numbers can hurt your overall SEO success. In fact, Moz revealed that listing a false business address was the No. 2 negative local search ranking factor.
Meanwhile, giving your clients plenty of advance notice that you are moving your offices to a different location will most certainly help you avoid any unnecessary loss of business. Finally, don’t forget to update your marketing materials and any other items that show your address.
What other mistakes should companies look out for when moving? Tell us in the comments section below, and don’t forget to share this article with someone you know who’s in the process of relocating their company!