If you’re an office manager, you’ll probably agree that without you, your company would probably fall apart. And that’s not really a far-fetched statement: after all, you’re responsible for everything and anything – from organising and chairing meetings with staff to recording office expenditure, and attending conferences and training to developing and implementing new administrative systems.
It’s really not an easy job, but someone’s got to do it. And that someone just happens to be you. But how can you keep the company running as smoothly as possible when you’ve got so much to do in so little time? Easy: you download these 13 incredibly useful mobile office management apps.
1. Basecamp 3
Basecamp is an office management app that helps managers ensure the workplace is running smoothly while they are out of the office for a few days. It tracks the progress of the various individuals involved in workplace projects such as CEOs, employees, business developers, programmers, writers, freelancers and clients. To-do lists can be created and viewed as well as deadlines tracked to improve effective productivity. Additionally, files and contracts can be stored online and are shareable.
2. EAT Club
EAT Club is a great app that lets office managers provide lunches to their staff at work. It is exclusive to the San Francisco and Los Angeles, and is ideal for smaller companies.
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ZeroCater is like EAT Club but is more geared toward catering to businesses with over 80 employees. Menus can be customised and this is an excellent option when office managers need to provide meals to the staff for various lunch and learns, meetings or other company events.
Asana is another great tool for office managers to ensure that workplace productivity is improved. The basic purpose of Asana is to improve communication among employees and managers so that projects get completed more efficiently and effectively. This app promotes teamwork without having to communicate via email. Asana is perfect for keeping track of project progress as well as holding each team member accountable for their work and deadlines.
Evernote is an app that can help office managers save time when they take notes, whether during a brainstorming session with colleagues or a meeting with the boss. Users can write lists and collect articles, notes and photos. All documents that are input are easily accessible and the system is user-friendly. Office managers can click one button and have their documents transformed into a professional, screen-friendly layout. This app is great to help managers remember important tasks and projects and access everything they need on all devices.
Hipmunk is an excellent app for office managers who are tasked with making travel arrangements for CEOs, managers and other employees. Hipmunk is a new travel startup that assists individuals in ‘taking the agony out of making travel plans’. One major feature that can assist you in making arrangements is that both employees and team members’ calendars can be imported into the app. This allows for an easier process of booking flights, emailing flight option notifications and obtaining approval for travel arrangements.
FreshBooks makes invoicing and managing accounts a more easy process for office managers to handle. The app allows the user to manage the following features while in the office or on the go: sending invoices, managing clients, entering payments, running timers and checking rates from past jobs. Basically, invoicing is a vital part of ensuring that a business owner gets paid from clients and customers, and Freshbooks can help office managers handle any invoicing and accounting details more proficiently.
8. Google Calendar
Google Calendar remains an industry standard, despite the fact that calendar apps seem to keep popping up left, right and centre. You can use this mobile app to keep track of who is out of the office, import their calendars for travel as well as to schedule reminders for the busiest (and forgetful) employees.
9. Google Hangouts
Google Hangouts is a great way to connect with coworkers and customers either via video, voice or text, effectively saving money and time on travel yet still getting all the benefits of face-to-face contact. With Hangouts, you can host video meetings with up to 25 people within or outside your organisation, and you can use it from anywhere you like: from desktop to mobile and tablet.
10. Google Docs
Another Google app, this one is great for creating, storing and sharing important business documents. You can even invite coworkers to collaborate on documents and see their changes in real-time. You should also consider Google Sheets and Google Slides, which are part of the same suite.
You don’t have to be the company’s social media manager to monitor what is being posted on your social media pages, and that’s where Hootsuite comes in. This great app lets you schedule posts for up to 35 social platforms including Facebook and Twitter, and it helps you track how well posts are performing as well as see what people are saying about you.
Wunderlist is often hailed as one of the best to-do list mobile apps out there, and it’s easy to see why. This simple list and task manager app helps you get stuff done quickly, effectively and without too much effort. You can group all related lists into one folder, receive push notifications, update lists from any device, set reminders and so much more!
Dropbox is much like Google Docs but it lets you do so much more than that. You can share documents, photos, videos and all other files with coworkers from any device. What’s more, you can also edit and update files, and always have the updated versions available at your fingertips wherever you go. You’ll have everything in one place and you can even work on files with teammates without having to email files back and forth all the time.
These 13 great tools will help you get organised and stay on top of everything. Of course, this all depends on how you use them. It is, therefore, advisable to set some time aside each day to update lists, create new items and generally go over things to ensure that everything is in order.
From time management app to ordering lunch for staff, this list contains everything you need to succeed at work. But that does not mean we’ve got everything covered – what office management do you use to get work done? Do you use any of these mobile apps and would you vouch for them? Tell us what you think in the comments section below!