23 Life-Changing Apps for the Busy Office Manager

Close-up of a man holding a smartphone while sitting at a desk with a laptop

Trying to juggle lots of different projects can get extremely messy if you're not organised and efficient. And let's face it: no one is perfect, which is why most office managers could use the help of a few select handy apps to alleviate some of the stress, speed up the process and lift some weight off their shoulders.

So, to help you hold down the fort, we've listed the best apps and tools that every office manager needs in their life!

Project Management

1. Trello

Availability: Android iOS desktop

Price: Free (Paid plans also available)

Trello is, undoubtedly, one of the best free project management tools around. With an easy-to-use interface, drag-and-drop functionality and mobile technology, you can access boards and track projects from anywhere, anytime. And if you like making lists, you'll love Trello's checklist functionality.

2. Basecamp

Availability: Android, iOS and desktop

Price: $99 per month

Like Trello, Basecamp also offers great project management services. With the option to create different project boards and an integrated chat system, you can track and privately discuss tasks all on one database, without needing to keep lots of different tabs open.

3. Asana

Availability: Android, iOS and desktop

Price: Free (Paid plans also available)

With Asana, you can plan, organise and track projects through its simple and effective platform. You can even create visual projects and map out each board depending on the structure of your individual project. Although it's pricey, it offers more flexibility compared to some of the other project management apps.

4. Bitrix24

Availability: Android and iOS

Price: Free

Bitrix24 is much more than just a simple project management tool. With document and calendar management functions, this software acts as an entire operating system. Besides file storage and project management systems, there are also functions for calling, messaging and virtual meetings.

Communication

5. Slack

Availability: Android, iOS and desktop

Price: Free (Paid plans also available)

In such a fast-paced working world, internal communication apps are essential. And Slack should be one of your first choices. Unnecessary emails and mass emails become a thing of the past with Slack, which allows you to create as many groups as you want and keep track of everything, always.

6. Skype

Availability: Android, iOS and desktop

Price: Free (Paid plans also available)

Since its launch in 2003, Skype continues to be an integral part of many large corporations – especially those that allow and encourage flexible and remote working. With screen-sharing functionality, Skype to Phone feature and call recording capabilities, you'll never miss a thing again when it comes to team collaboration.

7. Fleep

Availability: Android, iOS and desktop

Price: Free (Paid plans also available)

If you need to communicate with people outside your company, you'll need something that keeps internal and external communication separate. And that's where Fleep comes in. Whether you add it to your inbox or you use the app separately, you'll always be a few fingertips away from contacting your clients and suppliers.

Storage

8. Dropbox

Availability: Android, iOS and desktop

Price: Free (Paid plans also available)

Gone are the days of carrying USBs and hard drives around everywhere you go! Indeed, accessing files from any device is no longer a problem with the Dropbox app; you can back up everything you need on the cloud.

9. Google Drive

Availability: Android, iOS and desktop

Price: Free (Paid plans also available)

With Google Drive, you can monitor and work on all your projects using Google's extensive toolkit, which includes Google Sheets, Google Docs and Google Calendar. The best part? Entire teams can work simultaneously on any given document, which automatically saves every change you make and updates it for everyone else.

10. OneDrive

Availability: Android, iOS and desktop

Price: Free (Paid plans also available)

Like Google Docs, Microsoft's OneDrive allows you to access your files from any device and work while you're offline. With easy-to-use functions and link-sharing options, you can invite collaborators or limit people's access to the documents of your choice. This allows you to work on independent projects and team tasks simultaneously without flicking from program to program.

Travel and Expenses

11. Concur Hipmunk

Availability: Android, iOS and desktop

Price: Free

Travel arrangements can get tricky when you have more than a handful of people to worry about. Fortunately, travel search engine Hipmunk has teamed up with SAP Concur to bring Concur Hipmunk, a business travel and expense management app designed to take the pressure off office managers like yourself. Simply connect your Hipmunk account to Concur, and you can start inputting team calendars for easier booking access and approval.

12. TravelPerk

Availability: Android, iOS and desktop

Price: Free (Paid plans also available)

If you're a frequent business traveller, you might want to buy your tickets through a reliable system like TravelPerk. Not only does this great app offer you the best rates and travel options, but it also has a 24/7 customer support team to help you in times of need.

13. Expensify

Availability: Android, iOS and desktop

Price: From $4.99 per month

Yes, there really is a way to automate expenses! With Expensify, you no longer have to manually input each item on a receipt; in fact, it does for you. It scans your receipts and takes all the hard work out of expense reporting, ensuring a quick reimbursement process.

14. Rydoo

Availability: Android, iOS and desktop

Price: Free (Paid plans also available)

Streamline corporate travel plans by using this cloud solution travel service. Rydoo allows you to book travel, create receipts, file expenses and set up calendar arrangements, all from the same platform.

Event Planning / Meetings

15. Eventbrite

Availability: Android, iOS and desktop

Price: Free

If you're planning to reward your employees or arrange a team-building outing, Eventbrite is the perfect app to help you. And with a variety of corporate packages, you can book a fun event in just a few seconds.

16. Google Hangouts

Availability: Android, iOS and desktop

Price: Free

Is your business spread across several countries, and are you worried about the effects this has on teamwork? Fret no more! With Google Hangouts, you can experience face-to-face interaction with colleagues from all over the world. You can even set up virtual team meetings with up to 25 people to ensure everyone stays connected.

17. Google Calendar

Availability: Android, iOS and desktop

Price: Free

Keep track of who is coming in and out of the office with Google Calendar. You can schedule important meetings, events and holidays, as well give access to others to edit and view the office calendar, ensuring everyone is up to speed with office events.

Notetaking

18. Evernote

Availability: Android, iOS and desktop

Price: Free (Paid plans also available)

Say ‘goodbye' to your sticky note days and keep all your notes safe and sound with Evernote. You can even share your notes and organise them by folders for ultimate efficiency.

19. Wunderlist

Availability: Android, iOS and desktop

Price: Free

Keep your life in sync with this handy to-do list app. You can even set reminders, as well as prioritise tasks and tick them off as you complete them. And if you need to monitor projects, you can do just that by tracking tasks on your collaborative to-do list.

20. Todoist

Availability: Android, iOS and desktop

Price: Free (Paid plans also available)

If you're someone who likes to see tangible progress, Todoist could be the right organisational app for you. With the option to integrate the app with your email inbox, you can set reminders and complete tasks as you progress through the day and week.

Invoicing / Bookkeeping

21. Xero

Availability: Android, iOS and desktop

Price: From $20 per month (30-day free trial also available)

If you need to create invoices and manage books, Xero might be a great addition to your pool of useful tools. It offers the ability to create purchase orders, claim expenses, pay bills and much more.

22. QuickBooks

Availability: Android, iOS and desktop

Price: From $10 per month

If you want to manage a business online, QuickBooks is the way to go. You can enter profit and losses to create easy reports without needing to spend hours inputting data into a spreadsheet – a great alternative for a busy manager!

23. FreshBooks

Availability: Android, iOS and desktop

Price: From $15 per month (30-day free trial also available)

Are you in charge of managing finances? Do it all through a convenient accounting tool that allows you to make and collect payments, manage expenses, and track your time.

Which of these apps do you find the most useful? Let us know in the comments section below.

 

This article is an updated version of an earlier article originally published on 16 January 2017.