Despite the fact, most resumes or CVs are being sent to prospective employers electronically, there is also the option of sending a written letter to the company you are interested in. In case you prefer this traditional approach, you’ll need to send your resume within a professional-looking envelope that is addressed properly. Failure to do so might hurt your chances of landing your dream job.
Now, let’s go over the steps for addressing a resume envelop:
1. Find the contact person’s name
Firstly, if you don’t know the name of the prospective employer make sure you look it up either on the website of the organisation or in the job advert. Be extra careful when writing his details and write his correct name and title on the first two lines of the address. Don’t forget to write down his full name as well finding out whether he is a “Mr” or “Dr”.
2. Find the Address
Secondly, you want to make sure you have the correct mailing address for the company you are applying for. If you don’t have the address, check the organisation’s website and click on the Contact Us section where you can find the contact details you need including address, email and telephone number.
3. Write the mailing address
Now that you have the name of the contact person and address you can write the mailing address on the outside of the envelope as follows:
- Line 1 – Person’s Name
- Line 2 – Company Name
- Line 3 – Job Title
- Line 4 – Address Line 1: Number and Name of Street
- Line 5 – Address Line 2: Zip Code
- Line 6 – Address Line 3: State
There are several variations in terms of the order of which the contact details and addresses are written since there is no standard way of doing it. Depending on the country you live in you may write the information on the envelope differently.
4. Provide your details
Before posting your letter, make sure you include your own contact details or return address:
- Line 1 – Your Name
- Line 2 – Address Line 1: Your Street Address
- Line 3 – Address Line 2: Your State/Zip Code
After you finish writing, your envelope should look pretty much like this:
As you can see, the company’s address should be positioned within the centre of the envelope, and your contact details should be in the upper left-hand corner of the paper. Also, it is quite common that you put the word “Attention” in front of the contact person to ensure the right person gets it.
If you want to make your envelope look even more professional, write your contact details and the recipient’s on the computer and use an appropriate font e.g. Arial. Also, use an A4-sized envelope, so you don’t have to fold your cover letter and resume. Finally, check for any errors and your letter is ready to go! As important as the envelope is, what's inside of it will get you the job, so check out our comprehensive CV writing guide too!