How to Email Your Resume

Technology is quickly changing how we communicate. Today, more employers prefer to utilize email to receive job applications, mostly for its convenience and efficiency. Nevertheless, it is also a way for them to gauge your ability to utilize this technology for formal communication, to see how tech savvy you are and how well you can follow instructions.

Emailing a resume is a sensitive process, and there are various details you have to consider when making a job application through this method.

Formatting Your Resume

Ensure that your resume is in the format your potential employer or hiring manager requires it. Most prefer it as a Word Document, therefore you have to word process your resume. If your word processor is different from the conventional Microsoft Word, save your document as .doc or .docx so that it appears as a Word document upon retrieval. You can do this by going to ‘File’, ‘Save As’ in your particular program and select your options there. Other employers may want to receive your resume in PDF format. Adobe is able to convert your file at a fee, however, there are a few programs online that can convert your word processed resume into PDF format free of charge.

Your Email Subject Line

Companies, organizations and hiring firms receive a lot of emails on a daily basis, and you need to ensure that yours does not get lost in the pile. Some employers advise you on what to indicate in the subject line of the email while others do not, as a way of testing your adeptness in the use of email as a tool for communication. In this case, be clear and specific in your subject line by putting down the position you’re applying for.

Include a Cover Letter

Just as with traditional job applications on paper, it is important to state your intent or purpose for applying. While your resume is an email attachment, your cover letter will not be because downloading too many documents becomes a tedious process for the hiring manager. The cover letter should be in the body of the email message for ease of access.

Signing Off

Your job application is a formal document; therefore, you should include your signature at the end of the email. Your signature should include your full names, contact details such as phone numbers and postal address, so that your potential employer has other channels through which they can get in touch with you. They will also be able to see how effectively you utilize emails to give details about yourself.


To ascertain that your resume is in the correct format, try emailing the document to yourself. You’ll be able to see what it looks like when the relevant employer receives it. Read through your email message to ensure there are no grammatical or structural errors in the text.


Effective communication is an important trait that all potential employers require from you. When you convey this ability in an emailed resume, it could just land you that job you’re hoping for.


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