Organizational skills help you manage time wisely, make plans, prioritize your work accordingly and deliver work in a timely manner. Employers often value individuals with strong organizational skills and give them priority in promoting or fronting their names for development opportunities, such as training seminars. You can develop organizational skills gradually through observation and mentorship from individuals who understand and practice these skills.
Use your time wisely and learn to work within set deadlines. Meeting deadlines depends highly on your time management skills, an important skill in the workplace. Create a system that helps you account for your time. For example, list each activity and the time it takes you to complete it. After a while, you can assess distracters that make you waste time and deal with them accordingly. Avoid spending time with time wasters, rather focus your time on your work and avoid procrastination.
List down each day’s tasks before you start your day and create a to-do list allocating time to each activity. Start with activities that require you to concentrate fully, for example, completing a presentation for your boss. Break up intense and consuming tasks with activities that do not require much effort. For example, schedule phone calls over tea break; you can make the calls from outside the office or as you take your tea. Prioritizing helps you plan your day and assess your progress throughout the day. Once you tick off all the tasks, it motivates you and gives you a sense of accomplishment.
Create plans to guide you in the workplace. For example, a monthly plan that you can break down into a weekly plan at the beginning of each week. Planning ensures you approach each task with intent and create a relationship between tasks. It also helps give you direction when you feel overwhelmed as you can refer to it for motivation. Additionally, planning helps you organize your work to meet the overall goals of the organisation. Writing down your plan gives you a sense of direction and purpose.
Scheduling plays an important role in the workplace especially when working in groups. It requires that you write down each task with a set deadline and assign it to a specific individual. Scheduling ensures you distribute work equally and that everybody understands his or her role in the completion of the task. Members can refer to the schedule for consultation. It also helps in accountability as lazy individuals cannot hide as they will be held responsible for the task they were assigned.
In the workplace, you interact with different documents throughout the day. Create a documentation system that helps you organize the documents for easy retrieval and reference. For example, create a filing system and make time for filing at the end of each day. Create a system to help organize both physical and online documents and stick to it. Occasionally, go through the documents and discard invalid documents such as notes on a task that you have completed and received approval. However, keep important documents such as receipts and checks safe and keep copies.
Organisational skills in the workplace make it easier for you to handle your tasks throughout the day and meet deadlines. Employers also value organized individuals as it reflects positively in their work. Adapt one skill at a time and do it repeatedly until it becomes a habit.
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