Good news! You aced the interview and got the job. You are naturally excited and cannot wait to start your new career. But first, you have decided to write a thank you note to the people that hired you. You know that you want to express your gratitude but aren’t sure where to begin or how you would even go about writing a thank you note for a job offer. You are afraid that you will come off too pushy or perhaps that you are not really that grateful after all. Writing a bad thank you letter is the same as revealing your spouse’s true age, since both will put you in the dog house faster than you can say “I accept.”
Not to worry. Following these simple steps, you will be on your way to getting a proper thank you letter done and emailed. Then just sit back and relax until your first day.
See also: Interview Thank You Letter
Why write a thank you note
There are many reasons to write a thank you note after getting a job offer, but here are three main ones to consider:
- It shows professionalism.
- It shows that you are truly appreciative of the opportunity.
- You will start the job off on the right note.
How to write a thank you letter
1. Don't hesitate
You always want to be prompt when writing your thank you note. This will not only help show that you are on top of things but that you are also a go-getter who is willing to start things off in a good way. In fact, you should get started right after you are done reading the rest of this article.
2. Address your letter to the right person
You always want to make sure that you address your letter to the person who hired you. If you were interviewed by a committee, address the note to the committee chair or the head of the department (depending on who ran the interview.) They, in turn, can convey your gratitude to the rest of the employees.
3. Say thank you right at the beginning
Start your letter by thanking the hiring manager and all the other members of your interview committee. They took time out of their busy schedules to help conduct the interview, so you need make sure you express your appreciation for their time and for being considered for an interview. Why? Because it shows that you understand that their time is valuable, and that you are truly grateful they took a chance on you. For example, you could say something along the lines of, “I would like to formally thank you and Mrs. Smith for interviewing me and extending an opportunity to join your organization.”
4. Mention your starting date
This step might seem a bit odd, but as we mentioned in the previous step, people have a lot of stuff to do at work. With that in mind, your start date might slip your future employer’s mind, which is understandable. That is why you should include something along the lines of “I look forward to joining the team on (insert your start date).”
5. Be enthusiastic
Keep up the enthusiasm in your letter by using lines like “I am grateful to be part of X Company, which is a true leader in the (company’s industry).” Though it may sound like you are ass-kissing, this step actually helps by accomplishing two main points.
First, it shows that you recognize the work that the company does and the hard work it took to get them where they are in their industry. Second, it reiterates that you are really enthusiastic about joining their team.
Do be warned, however: overusing the flowery language is a dead giveaway that someone is either trying too hard or that they overcompensating for not really wanting the job. So yes, it is important to be excited and to show that excitement, but make sure to dial the “I am so superbly, doubly excited to be joining this radical and amazingly super-duper corporation” stuff way down.
6. Remind the hiring manager about your skills
Yes, we know that you already told the hiring manager and the rest of the committee about what you can do. That is, after all, why they hired you, right? But, just like people who buy a new car or fancy watch, hiring managers do tend to get buyer’s remorse. That is why you still need to include a statement that shows what a valuable addition you will be to the team. By including a statement like “I look forward to using my computer skills to help increase customer service satisfaction” helps remind the hiring manager about all the talents you have, and also helps throw away any doubts they had about hiring you in the first place.
7. Proofread, proofread and proofread
One of the biggest mistakes any new hire can do is send a thank you note that is full of punctuation and grammatical errors. That is why you need to go through the latter and fix any mistakes which may include awkward phrases.
Many people believe proofreading involves simply adding a comma or correcting a word you misspelled, and yet they would be dead wrong. Proofreading also means going through the entire letter and seeing how you can say something differently. If you are not sure how to go about this, try reading your letter out loud. That lets you spot any awkward phrases or incorrect word usage. It also helps you find and weed out extra words that spellcheck might have missed. Which brings us to the final point of this section: while spellcheck is a great invention, it does not (and we mean this with the most love and respect) catch everything. Relying on spellcheck alone is a recipe for disaster and it could give your new employers the impression that you simply do not care about the kind of work you produce.
- If you are having trouble getting started, make an outline of your thoughts and ideas. Let the words flow out naturally, then go back and see if there is anything you can use.
- Read your letter to a friend or trusted former colleague to make sure you are coming off as a true professional.
- Make sure you have everyone’s names spelled correctly. If you don’t, they’ll think you didn’t care enough to try and get it right.
- If you are sending from a personal email account, make sure that it is the professional one you used to either inquire or apply to the position. Some tablets and phones allow for multiple email accounts, and it is quite easy to have an email go out from [email protected] instead of [email protected]
- If you need help with structure, try finding a template online that you can follow.
Hopefully, you now feel confident enough to write your thank you letter. As mentioned before, the sooner you do it, the better. So, grab a cup of coffee, fire up your word processor, and start writing those ideas down. In the end, you’ll be happy that you did.
What do you think makes up a great thank you letter? Share your tips in the comments section below.