The Best Organization Apps to Improve Your Efficiency

Are you an organization guru? Then you'll love these trendy apps!

Using the Best Organization Apps to Improve Your Efficiency

In this digital age, we seem to be turning to our mobile phones, tablets and desktops for everything.

Long gone are the hundreds of sticky notes flying all over the place – it’s now all about the latest app on the block that will help us keep our lives in check. And with added pressure from our bosses and colleagues, it’s becoming even harder to work efficiently and keep tabs on our ever-growing pile of projects, phone schedules and meetings.

So, what can you do to work smarter to keep on top of your day-to-day work life? A simple organization app is the answer!

And we’ve uncovered the 35 best apps on the market at the moment to help you maintain that work-life balance you’ve always dreamt of!

Scheduling and To-Dos

Learn how to organize your calendar with these useful tips: 

1. Awesome Note 2

Available on iOS – $3.99 / £2.99

This visual app is designed to keep your life organized by using special calendars and graphics to colour-code your to-do list. You can separate your work tasks and daily errands with a simple click of the button, complete an alarm tone.

2. 24me

Available on Android and iOS – Free

Need a personal assistant? This smart app fits the role perfectly! 24me keeps your calendar, personal accounts, notes and lists organized in one place, and even reminds you about birthdays and lets you send gifts to family and friends. It will even let you know when you need to leave for a meeting based on the current traffic situation, as well as pay bills!


Available on Android and iOS – Free

This user-friendly app is ideal for creating a number of different tasks to share with colleagues. It’s accessible across all devices, making projects seamless and keeping everyone in sync. Added bonus? You can even view comments on a task which cuts out pointless phone calls.

4. Remember the Milk

Available on Android and iOS – Free

This task management app integrates with Gmail, Google Calendar, Outlook and Evernote to make sure you’ll never forget anything on your list ever again. You can also tag your lists by colour or subtasks to make you feel like the organizational king/queen that you are!

5. Calendly

Free on desktop

Tired of the back and forth of trying to schedule a meeting? Calendly allows you to send out a calendar invitation with a choice of day and time slots, gathering this information by integrating with the calendar that you currently use. Once your invitee selects their time, the meeting will show in both your calendars, saving time for you to focus on more important tasks.


6. Evernote

Available on Android and iOS – Free

This nifty tool allows you to create notes both online and offline, wherever you are – whether you’re at your desk, on the train or in the supermarket. Once you’ve organized your list, you can sync it via the cloud to access it anywhere at any time.

7. Letterspace

Available on iOS – $4.99 / £3.99

Letterspace is another great notetaking app that’s famous for its slide bar which allows you to easily navigate through your notes to make edits and adjustments, effectively helping you avoid wasting time trying to get your cursor in the right place – I know how painful that can be!

8. Scanbot

Available on Android and iOS – Free

Remember that really useful article you found but was way too long to read at the time and take any notes? Fret not – Scanbot will open up a whole new world for you, allowing you to quickly scan documents and turn them into high-quality PDF or JPGs.

9. Just Press Record

Available on iOS – $4.99 / £3.99

Long gone are the days of Dictaphones! In this digital age, a simple voice recording app is all you need. Just Press Record not only lets you record important notes, but it will even transcribe your recordings in a number of different languages, too!

10. Post-It Plus

Free on iOS 

If you’re a fan of post-it notes, you’re going to love the online version. It not only ensures that you never lose that important number, but it also eliminates the use of paper, making Post-It Plus an eco-friendly alternative of note-taking!



Available on Android and iOS – Free

This smart application automates your digital life by connecting all your apps and organizing your phone into a more personal device. For example, if you receive an email from someone, you can instruct the app to save the contact to your phone, effectively saving you time that can be better spent on other tasks.

12. Email by Edison

Available on Android and iOS – Free

This cool tool connects to your online services and finds tasks to complete for you by sending a notification to your device. If you want to be told what to do and when to do it, this app is all you need!

13. Be Focused Pro

Available on iOS – $1.99 / £0.99

This Pomodoro-style app helps you get things done by breaking tasks up with short intervals in between. The general idea is that you work for 20 minutes and then take a 5-minute break – or a 10 to 20-minute break after 4 times.

14. Hours

Available on iOS – Free

Keeping track of your hours at work can be a tricky task if you’re quite forgetful – which where Hours comes in! This smart app will keep track of your hours and will even send out reminders on breaks and project deadlines.

15. Pocket

Available on Android and iOS – Free

Do you get distracted by adverts all the time and end up reading random articles online when you should actually be knuckling down and ticking tasks off your to-do list? If so, Pocket is here to save the day and will save your favourite stories, pictures and websites for you to read in your free time.

16. RescueTime

Available on Android – $9 / £7 per month

If you’re not quite sure what you spend your time on while you’re at the office, you can use RescueTime to figure that out. This app analyses your daily computer activity and tracks the time spent on specific applications or web browsers.

17. Focus Lock

Available on Android – Free

If you’re the ultimate procrastinator, this app will help you stay focused (excuse the pun) and will block any usual distractions from your phone and generally help you increase productivity. Don’t worry, though: it won’t block them all day but, rather, just for the specific times you want it to.

18. My Minutes

Free on iOS and desktop

Do you only have an hour to complete an important task? You can make sure you don’t go over by using My Minutes. You also have the option to track your workday to see where you’re wasting time and what you can be doing instead. A great tool for a big procrastinator!

Process and Workflow Management

19. Process Street

Available on Chrome – Free

If you want to keep a project streamlined and team communication clear, why not consider using this business process management tool? The idea behind Process Street is that it will help you keep track of project planning and development in clear blocks of tasks - which is ideal for any virtual teams.

20. Zapier

Available on Desktop – Free

If you’re super busy, you can use this app to automatically transfer data between your chosen applications and devices – freeing up your time to focus on more important tasks, like your professional growth!

21. Buffer

Available on Android and iOS – Free

This app is ideal for all the social media gurus out there, allowing you to schedule up to 10 posts a day per site and to share the same picture at the click of a button.

22. Wrike

Available on Android and iOS – Free

If you’re tired of wasting time following up with each individual employee on their progress on a project, Wrike is at hand to help. This little app allows you to streamline your processes and apply different projects to specific teams, projects and folders for a smoother collaboration across the department.

23. Boomerang

Free on AndroidiOS and desktop

Do you tend to work throughout the night but hate hitting the ‘Send’ button on an email during the late hours? With Boomerang you no longer need to worry about sending late emails – you can simply schedule emails to be sent at a more professional time, which means that you can get that much-needed lie-in too!

General Organisation

24. LastPass

Available on Android and iOS – Free

If you can’t seem to remember every single 1 of your 1,000 passwords, LastPass will save them for you. It’s security-protected, of course, so don’t worry. You just need to remember your main password to gain access to everything!

25. timr

Available on Android – Free

If you want to track the time spent on a project, your employees’ sick days or even mileage on business trips, timr is the way to go!

26. Expensify

Available on Android and iOS – Free

If you suck at keeping tabs on your expenses and business receipts, this app was made for you! It easily allows you to take pictures of your receipts and then stores them in a convenient dashboard for you.

27. Trello

Available on Android and iOS – Free

This highly customisable digital bulletin board is ideal for a single employee or a team of them. You can create different cards for different projects or simply use it for your personal to-do list.

28. Box

Available on Android and iOS – Free

By using Box, you can securely share files with coworkers, customers and partners, and review and edit them simultaneously through any device. Ideal for any entrepreneur who’s always on the go!

29. DropTask

Available on Android and iOS – Free

This visually effective task manager is perfect for keeping track of your workflow and mapping out different projects. You can also use the built-in calendar to keep all your duties saved in one place.

30. Mint

Free on AndroidiOS and desktop

If you’re not great at budgeting, Mint can be your saving grace. You can set and track budgets, add expenses and import bank statements to ensure you’re within your target. You’ll also get alerts when it’s time to pay bills and receive tips to improve savings.


31. Google Drive

Available on Android and iOS – Free

Google Drive has become the most used app amongst working professionals, and offers users the ability to access shared spreadsheets, Word documents, calendars, mail and PowerPoint presentations all through a cloud-based system. It also allows employees to work remotely and on the go.

32. Dropbox

Available on Android and iOS – Free

Dropbox is a handy application that allows you to store a number of different documents. If you’re on the road and need to save presentations or pictures, this app is ideal for you.

33. Microsoft OneDrive

Available on Android and iOS – Free

If you use Microsoft at work, you definitely need OneDrive in your life. It allows you to save your files and photos, and access them through any device.

34. SimpleMind Pro

Available on Android and iOS – $7.99 / £6.99

If you love to brainstorm but hate wasting paper, this app is perfect for you. It’s a digital map that allows you to jot down all your ideas in a fun and colourful way – and you can do it anywhere at any time!

35. Slack

Available on Android and iOS – Free

Slack takes instant messaging services one step further to make the ultimate IM and group coordinating tool. It supports file sharing and group chats while archiving old messages so you can find any important information that you forgot to save.

What are your favourite organization apps and how do you increase your productivity? Join the conversation down below and let us know!