10 Key Benefits of Using Cloud Computing at Work

Close-up of a man's hands holding a tablet that is linked to a cloud

Cloud computing has changed the way businesses work; they no longer need to waste their time on costly servers that often face technical issues. Instead, they’ve integrated cloud-computing into the company for a more secure and efficient way of working.

While many have identified the benefits and already fully merged to a cloud-only system, other businesses still use both and are scared to make the transition. So, if you’re still sitting on the fence, here is a list of reasons to migrate to a cloud-based system.

1. It reduces costs

By using cloud infrastructure, overall IT costs should decrease significantly. This is because cloud storage is generally less expensive than purchasing hardware and the maintenance that comes with it, from utility bills to storage rooms and servers. With cloud-based systems, you simply need to pay for the relevant storage packages and hire only one member of staff to monitor the software and fix any issues that may arise. What’s great about cloud storage is the different options available and the pay-as-you-go system. If you see that you require more storage, you can purchase more at the click of a button, but if you see that you’re not using the full ability, you can reduce your allowance, too.

2. It's more efficient

Cloud solutions are much more efficient for big businesses; with fast performance, it’s easy to stay competitive as cloud service providers regularly update their software and make it even quicker and easier to use. You will no longer have to rely on a member of staff to perform regular updates and improve connection and reliability.

This efficiency results in increased profit margins as employees can work faster and set up projects in a limited amount of time, meaning that less time is spent on IT and connection problems, and more on the important tasks and sales.

3. It increases data security

While you may be sceptical, the cloud actually has better data security than your average hardware. For starters, the cloud host’s main job is the security of your data; with authentication, access control and encryption, it’s increasingly difficult for a cyber thief to access your information.

Data storage hosts will then add additional protection and security methods to tighten access to all information stored on their cloud databases and will continuously improve and increase these measures. Cloud security checks are performed on a more regular basis than you probably would on a local server, meaning that your data protection is instantly advanced once you join a cloud system.

4. It allows for scalability

Cloud-based solutions are ideal for a company that is quickly growing or scaling down. You no longer need to spend time purchasing and coordinating new hardware. Instead, cloud systems allow for an easy increase or decrease in storage.

The scalability doesn’t require any upfront investment and it minimises the risks associated with in-house IT operations and maintenance. If you’ve experienced a short spike, you can easily reduce your package with cloud solutions, but with a physical server, it’s almost impossible to revert to your previous storage options.

5. It increases mobility

Cloud computing allows for easy access across all devices including mobile, tablet, desktop or laptop, meaning that any worker connected to the cloud can access their data from wherever they are. Staff with busy schedules have the flexibility to work on the road and stay in the loop at all times, ensuring that they never miss out on any important information – and don’t waste time playing catch-up later on.

This flexibility also improves work-life balance as team members aren’t tied down to the office computer to access their work. They can view their emails on their commute and plan their schedule before they reach the office, improving productivity in the process.

6. It promotes collaboration

Collaboration is instantly enhanced with cloud computing functions. You no longer have to wait for your teammate to exit a document for you to edit; with online data storage, you can both read and edit text at the same time.

Document sharing and internal communication are also increased. With added features, employees can upload and share projects for all to access with a simple click of a button, regardless of their location. This instantly improves global and cross-team collaborations, bringing a company’s entire workforce together.

7. It offers easy recovery solutions

If your cloud storage provider doesn’t automatically save your data, they’ll provide secure recovery solutions. With previous history versions and desktop backups, you’ll always ensure that your last data is accessible. Many cloud computing companies will also offer additional backup options for an extra fee. It’s highly advised to purchase recovery solutions and to ensure they are automated, so if you forget to back up your work, this will be done on the day that you’ve selected.

8. It allows you to control access and use of the stored data

Cloud computing gives you full access to control who can see or edit your documents with simple and easy-to-use features. Let’s say that you want to share a document with a client but don’t want them to edit the text; you can do this through cloud computing and give them the option to leave comments on the document.

You can also keep data exclusively for yourself if you’re not ready to share it yet; and when you are, you can create custom links for the data that you want others to access.

9. It increases sustainability

Paper filing should, logically, be a thing of the past – given the current environmental situation.

Surprisingly, many offices still use paper filing systems. Cloud-based computing not only emits paper waste but it also improves energy efficiency. And with the rise of virtual teams, commuting emissions are also reduced in the process. According to a study by Microsoft, Accenture and WSP Environment & Energy, cloud computing can cut carbon emissions by 30% to 90%.

10. It's easy to use and implement

More often than not, workers disapprove of changing processes – team members prefer to stick with what they know, rather than adding new software into their long list of to-dos. However, the implementation of cloud-based technology is a breeze. With easy-to-use functions, it’s easy to grasp and get used to. And the migration for the IT department is far from complicated; with great support systems, all cloud computing providers are always at hand to help with the transfer of data, which is far less problematic than installing a new local server.

Cloud computing adoption is on the rise, with projected growth from $272 billion in 2018 to $623.3 billion by 2023, and it’s not hard to see why! Businesses across the globe are investing in world-class technology to decrease costs and improve productivity and efficiency within their organisations.

Have you recently migrated to a cloud-based system? Let us know which one you selected and why by leaving a comment in the section below.