How to Write a Farewell Email to Coworkers

Mad Men sad
Mad Men

After years of working for your boss, you have finally called it quits and provided your boss with a two-week resignation notice. You’ve enjoyed working for this company, you’ve appreciated your colleagues’ sympathies for when you were sick and you’ve relished in that steady paycheck. But it’s finally time to leave. Now about that farewell email... 

See Also7 Reasons Why Your Colleagues Secretly Detest You at The Office  

During one of your final days at the office, you have to compose a farewell email to all of your co-workers, supervisors and managers. In this email, you will write about how you have had a great time working with them and that you will always miss them when you’re gone. 

This can be very demanding, especially if you’re not a wordsmith or someone who has no idea what to say. You came, you saw, you conquered. This could explain your tenure at the firm. So what else could you opine about the company and your colleagues? 

Here are five ways to write a farewell email to your co-workers:

1. Be Personal in Your Email

You don’t have to go into too much detail about your relationships with some of your colleagues. However, you should attempt to be personal in your email by referring to certain standout individuals by name. You could thank for them their hard work, gracious behavior and sense of humor. Also, you could write about an interesting experience you had with the team or your boss. You don’t have to be flamboyant, but instead you should be subtle in your good-natured email. 

One last thing: encourage people to come to your office or desk and say goodbye in person.

2. Ensure Your Colleagues Know How to Contact You

In your email, provide a list of the ways to contact you. Be sure that the forms of contact are noticeable in the email. And they should consist of your professional telephone number and/or email address. This way, if anything comes up (new gig, new position, news, etc.) they can contact you through these mediums. 

3. Don't Forget to CC Yourself

At the end of the email, remember to CC yourself for two reasons: one, it makes it easier for someone to respond to your email. Two, you can keep your farewell letter as part of your personal records.

4. Send it on Your Final Day

This is debatable. But in conventional circumstances the best day to send your farewell letter is on your final day. One of the reasons for this is so you can take your time and you won’t have to rush it. You can think it through, edit the email and ensure it’s nicely written. If you send it on the first day of your two-week notice then you likely won’t pen a thoughtful goodbye letter. 

5. Link to Your Social Networks

You have two ways to add all of your social network accounts in your email: insert it in the body of your copy or place them in your signature. Moreover, only add social media accounts that are professional. For instance, if your Facebook is filled with photos at the beach then ignore it. But if your Twitter is consumed with links to industry news stories, professional contacts and interesting tweets of your own then insert it. 

6. Don't Include These

Here are a few things you should refrain from including in your farewell email: 

  • Don’t go into details about your new job or employment opportunities. 
  • Don’t harp on all of the negatives about your time at the company. 
  • Try to be as concise as possible and thank everyone for their cooperation. 

Don’t rub it in your colleagues’ faces that you’ll be earning more at this new job

7. Sample Email

Here is a sample farewell email to send to your colleagues: 

"Dear fellow teammates, 

It has been a long but wonderful seven years at this firm. Everyone has been great to me throughout my tenure (I’m looking at you, Brian and Thelma). Today was my last day at this office with all of my supportive and astute co-workers. After you return to work Monday, I will no longer be around. I will cherish all of you and have each of you in my memories as I relocate to Venice. I have shared a special bond with you these past seven years and I hope you feel the same. Do not ever hesitate to contact me. If you ever want to vent, complain, brag or whatever, email me or phone me. I’ll always be around. 

I wish you all the best in your future endeavors. May you have as much success as I have had these last seven years. 

All the best" 

See AlsoTips For Congratulating a Departing Colleague

Depending upon your situation - whether it’s good or bad - writing a farewell letter could be difficult. If you’ve had great times then how can you compress them into one email? If you’ve had terrible times, how could you resist the temptations to vent them all at your boss and co-workers? Whatever the case, be professional in your goodbye letter. You’ll never know how or when it could be used against you. 

Have you ever written a farewell email to your coworkers? Do you have any tips? Share your tips and experiences in the comments section below.