Let’s face facts. Your boss is a busy person who does not need to be bothered when employees waste valuable time in sending foolish emails. Employees who wish to impress their boss and succeed at their jobs will learn the proper etiquette for sending emails. There are three types of emails that your boss does not want to read: The Email Rant, The Long-Winded Email and The No-Subject Line Email. This article will address each type of email and share tips on how not to send them.
1. The Email Rant
One of the worst types of emails that you can send to your boss is the email rant where you fly off the handle typing away without thinking. You may want to send one of these emails to complain about a fellow employee’s behavior or something that annoyed you. However, you should remember that pressing the send button for a hastily, emotional-fueled email is not going to get you the results that you were hoping for. Quite the contrary is true. You will annoy your boss and possibly face consequences to your job security. Remember the following tips.
- When writing an email rant, never press the send button
- After venting your emotions, delete the text and regroup
- Make an appointment to speak to your boss in person
Only schedule the appointment if absolutely necessary after you have exhausted all other avenues. Remember, this does not pertain to a true work emergency or vital issue that your boss needs to know about. An email rant is an immature method of venting your emotionally charged feelings to your boss and wasting valuable work time.
2. The Long-Winded Email
We’ve already established that your boss is most likely a busy person and does not need to have you wasting valuable time with foolish emails. A second type is the long-winded email. Your boss does not need to read a dissertation so don’t try to impress with a lengthy email. Successful professionals want current and concise information so that they can make the necessary business decisions each day. Sending a long-winded and unnecessary email to your boss will do more to annoy rather than impress. Your email can sometimes leave a more lasting impression than a face to face conversation because your words are written and can be read over and over. Use these tips to make a positive lasting impression on your boss.
- Email specific details but be concise in your writing
- Don’t add needless information that can distract from the main point
- Use bullet points, numbered lists or paragraph spacing
One long paragraph with no breaks or bullet points will only cause more distraction and won’t quickly provide the information that your boss needs. Just imagine how many emails your boss receives each day. A clear, concise and professionally written email will receive more attention from your boss than a long-winded and convoluted one.
3. The No-Subject Line Email
The third email your boss does not want to read is the no-subject line one. A subject line is one of the most ignored portions of an email. However, it is especially important in the workplace that you correctly utilize the subject line for the most productive response. According to Mark Shead from Productivity501.com, you can “help your boss prioritize your emails by adding a short code in the subject.” He utilized the example of “FYI” for an issue where you want to keep your boss in the loop. Some other tips to follow are listed below.
- You must understand your message in order to write a subject line
- Write a subject line that respectfully gets the boss’ attention
- Put the important words at the beginning of the subject line
According to Dmitri Leonov, VP at SaneBox email management services, “Approximately 50% of emails are read on mobile devices.” Since that is the case, he concurs that you should put the important information at the beginning of the subject line. In a recent BusinessInsider.com article, Jenna Goudreau wrote some useful tips on how to write an excellent email subject line.
If you want to communicate well with your boss in an email, it is best to actually speak in person to ascertain how he or she prefers you to connect with interoffice discussions. Remember that when you email your boss, avoid the top 3 worst emails that were discussed in this article and you will increase your chances of impressing your boss.
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